Sample
Site survey checklist
The entries in italics are made-up examples, to show how it's filled in.
- Venue
- Address and Eircode
- Venue contact and phone
- Date of visit
- Surveyed by
Fill this in on the first visit, before anyone signs anything. The machine's figures are from iPlaySmart's catalogue: confirm them for your machine.
How to use it
- Bring a tape measure, a phone for photos, and this checklist.
- Write down what you find, even if it's a problem: most things can be sorted before the machine arrives.
- Afterwards, send the venue a summary of what each of you needs to do, with the photos. The answers go into Schedule 1 of the contract.
The spot
| Check | What the machine needs | OK? | Notes |
|---|---|---|---|
| Floor space | 1800 × 1150 mm, plus room in front to order, wait and collect | Yes | Corner by the back bar: 2.4 × 2.0 m clear |
| Height | 2400 mm, with room to spare below the ceiling, lights and any sprinklers | Yes | Ceiling 2.9 m |
| Room to service it | Space around it for servicing and airflow: [ask iPlaySmart how much] | ? | Asked iPlaySmart |
| Floor | Level, and strong enough for around 650 kg | Yes | Tiled concrete |
| Where it is | Indoors, out of direct sunlight, away from bins and anywhere pests could get in | Yes | |
| Fire safety | Not blocking a fire exit, escape route or fire equipment | Yes | |
| Customers | Easy to find and see, and well lit | Yes | Seen from the bar; CCTV above the door |
The way in
| Check | What the machine needs | OK? | Notes |
|---|---|---|---|
| Doors, corridors and lifts | The width and height of each one, to compare with the machine | ? | Back door 1200 × 2050 mm: asked iPlaySmart how the machine goes through |
| Steps, ramps and thresholds | None, or a plan to get around 650 kg over them | Yes | One small threshold |
| Parking | Room for a delivery truck with a tail lift, near the door | Yes | Yard behind the venue |
| Access times | When the machine can be delivered, and when we can restock | Yes | Weekdays 10:00 to 16:00 |
Power and internet
| Check | What the machine needs | OK? | Notes |
|---|---|---|---|
| Fuse board | Where it is, and how far from the spot | Yes | In the cellar, about 15 m away |
| Supply | Room for a dedicated circuit of about 7.5 kW (33 A at 230 V). An electrician confirms | ? | Electrician visiting [date] |
| Electrician | Who fits the circuit, and who pays | Yes | Venue's electrician; cost split |
| Mobile signal | Signal at the spot, for a SIM in the machine | Yes | 4G, good signal |
| Wi-Fi | A network at the spot, if the machine uses Wi-Fi | Yes | Staff network |
Permissions and hours
| Check | What the machine needs | OK? | Notes |
|---|---|---|---|
| Landlord | Permission for the machine, if the venue rents | N/A | Venue owns the building |
| Insurance | The venue's insurer told about the machine | ? | |
| Opening hours | When customers can use the machine | Yes | 12:00 to 23:30, 7 days |
Photos
| Photo | Taken? |
|---|---|
| The spot, from the front and both sides | Yes |
| Every door, corridor and step on the way in | Yes |
| The fuse board | Yes |
| Where the delivery truck would park | Yes |